Had a brief PTO meeting to discuss any final work/thoughts/reflections and go over the final things to be done for PTO wrap-up.
Wrote long Visions reflection and final crew evals.
Began going through all previous blog entries, meeting minutes, and personal class notes to compile what all was completed throughout the semester to implement into the manual.
Copied all of the files from the first Visions drive to the new 1TB drive. Have been organizing all of my personal files from the year in order to transfer them over to the Visions drive and contacted all of the other ADs requesting that if they had any important files on their personal computer or drive that weren't on dropbox to send them my way. Currently in the process of transferring all of this year's dropbox files to the drive.
Tuesday, April 23, 2013
Monday, April 22, 2013
Week Ending 4.16.13
Honestly, I spent most of this week recuperating from the previous week and weekend. I didn't have the energy or stamina to do much and in fact had to go see the doctor to get some help with my health, but was still able to use the downtime for reflection.
I did get up with Brandon to work on tallying up registration numbers in accordance with both the physical hand-written copies and the electronic lists. We counted everything but the discrepancy between the numbers indicates something mising - Brandon is continuing to work on this as I archive the drive and work on a few other PTO things.
Gathered all of the physical film and paper submissions and will divide amongst team the workload of scanning in hard-copy submissions and printing electronic ones so that there is a double copy of every submission form. James will work on compiling them in a binder.
I did get up with Brandon to work on tallying up registration numbers in accordance with both the physical hand-written copies and the electronic lists. We counted everything but the discrepancy between the numbers indicates something mising - Brandon is continuing to work on this as I archive the drive and work on a few other PTO things.
Gathered all of the physical film and paper submissions and will divide amongst team the workload of scanning in hard-copy submissions and printing electronic ones so that there is a double copy of every submission form. James will work on compiling them in a binder.
Sunday, April 21, 2013
Week Ending 4.9.13
Spent an extensive amount of time going through the online registation doc (exported as Excel spreadsheet) to make sure that names weren't repeated twice, that anyone who had registered for more than one guest had the correct number of labels, that all of the faculty, staff, filmmakers/scholars, and volunteers were on the list.
- Added in Staff members, FST faculty, and volunteers if they hadn't already registered, as well as the two-party filmmaking teams that we're attending
Then created 3 separate Excel spreadsheets which I proceeded to upload to the google drive: Staff, FST faculty, Filmmakers/Scholars & Volunteers; All Other Pre-Registered Guests, and lastly day-of registration with the correct columns removed or added in that we needed.
I then took the first two lists and implemented them into mail merge to make the labels and worked for a long time making sure each label had the correct name and title and that the font was a printable one. Had Pat print the labels out on Thursday.
Picked up badges and badge holders and dropped them off to Brandon and Matt to put lanyards on all the holders and to label each one with numbers.
Had pens, pencils, badges, badge holders, and labels for registration box. Brandon bringing copies of Film Matters and Film Int.
Printed off direction signs (Quite Please, Turn off Electronic Devices, etc. from Appendices from last year) but ultimately forgot to transfer them from my folder to the registration box.
- Added in Staff members, FST faculty, and volunteers if they hadn't already registered, as well as the two-party filmmaking teams that we're attending
Then created 3 separate Excel spreadsheets which I proceeded to upload to the google drive: Staff, FST faculty, Filmmakers/Scholars & Volunteers; All Other Pre-Registered Guests, and lastly day-of registration with the correct columns removed or added in that we needed.
I then took the first two lists and implemented them into mail merge to make the labels and worked for a long time making sure each label had the correct name and title and that the font was a printable one. Had Pat print the labels out on Thursday.
Picked up badges and badge holders and dropped them off to Brandon and Matt to put lanyards on all the holders and to label each one with numbers.
Had pens, pencils, badges, badge holders, and labels for registration box. Brandon bringing copies of Film Matters and Film Int.
Printed off direction signs (Quite Please, Turn off Electronic Devices, etc. from Appendices from last year) but ultimately forgot to transfer them from my folder to the registration box.
Week Ending 4.2.13
Hung small posters around town
PTO meeting to discuss registration procedures, what we still need to do
Got poster supplies to make the 4 posters on easels to direct people & also worked with Channing and James regarding the easels that would be placed around Fisher - went back multiple times to try and get it sorted out as there was some miscommunication between Campus Life Reservations and us
Began word doc with all the FST faculty with correct address (Dr. or just professor) and title, one with all of the Staff members with their correct titles (will be double checked with program once its received from Jon), one with all of the filmmakers and scholars with their name and correct label (also made sure that staff members who were a part of Visions had two labels to represent both of their functions), and started working on one with Volunteers from the preliminary list I had from Natasha.
Assigned Brandon to pick up copies of Film Int. and Film Matters for the registration table - he would bring that morning
Started working on a document outlining registration procedures but could not complete it yet because waiting for registration to close to that i could align the procedures with everything we had come in from pre-registration and still figuring out the google doc method of tracking registration.
PTO meeting to discuss registration procedures, what we still need to do
Got poster supplies to make the 4 posters on easels to direct people & also worked with Channing and James regarding the easels that would be placed around Fisher - went back multiple times to try and get it sorted out as there was some miscommunication between Campus Life Reservations and us
Began word doc with all the FST faculty with correct address (Dr. or just professor) and title, one with all of the Staff members with their correct titles (will be double checked with program once its received from Jon), one with all of the filmmakers and scholars with their name and correct label (also made sure that staff members who were a part of Visions had two labels to represent both of their functions), and started working on one with Volunteers from the preliminary list I had from Natasha.
Assigned Brandon to pick up copies of Film Int. and Film Matters for the registration table - he would bring that morning
Started working on a document outlining registration procedures but could not complete it yet because waiting for registration to close to that i could align the procedures with everything we had come in from pre-registration and still figuring out the google doc method of tracking registration.
Tuesday, March 26, 2013
Week Ending 3.26.13
Wednesday - met with Matt and Channing to go over details for the tech run through, as well as our next meeting with Sandra - James will be taking over on tech from here as I work with Brandon on registration, but I'll be available to help with tech in any way that I can
Thursday - compiled list of films for Joey and James to give to professor co-moderators, was missing a few of the links so will work to get those and have the documents ready by next class period
Friday - met with Brandon to discuss registration procedures and registration documents - we will be meeting more in depth to secure everything to be ready for the registration table on the day of, including potentially making it an electronic google doc for guests to type their info into upon arrival
Saturday - emailed Campus Life Reservations to reserve easels, compiled list of what supplies will be needed for the table - will be gather all of those over this coming week and weekend
Sunday - send info regarding Conference Block 2 to Ana Olenina, as per request.
Monday - AD meeting, tied up random loose ends with Channing and PTO team members to make sure everything is on track, made list of all FST faculty and Visions staff members with respective titles for badge labels
Tuesday - presented/plugged Visions to the first block of Palmer's "Contemporary French Cinema" class and Sue Richardson's Feminism class; worked on a few Facilities/tech/registration organizational things (emailing and list-making and confirming)
Thursday - compiled list of films for Joey and James to give to professor co-moderators, was missing a few of the links so will work to get those and have the documents ready by next class period
Friday - met with Brandon to discuss registration procedures and registration documents - we will be meeting more in depth to secure everything to be ready for the registration table on the day of, including potentially making it an electronic google doc for guests to type their info into upon arrival
Saturday - emailed Campus Life Reservations to reserve easels, compiled list of what supplies will be needed for the table - will be gather all of those over this coming week and weekend
Sunday - send info regarding Conference Block 2 to Ana Olenina, as per request.
Monday - AD meeting, tied up random loose ends with Channing and PTO team members to make sure everything is on track, made list of all FST faculty and Visions staff members with respective titles for badge labels
Tuesday - presented/plugged Visions to the first block of Palmer's "Contemporary French Cinema" class and Sue Richardson's Feminism class; worked on a few Facilities/tech/registration organizational things (emailing and list-making and confirming)
Tuesday, March 19, 2013
Week Ending 3.19.13
Wednesday - PTO meeting - discussed logistical stuff for registration table, parking, signs, supplies, tallying numbers, tech run-throughs, etc. Then I worked with Matt on sending out emails to all of the filmmakers with tech spec guidelines for sending in hard copies of their films and scholars with presentation tech details.
Thursday - emailed Sue Richardson, Terry Linehan, Mariana Johnson, and Todd Berliner, Nandana Bose and Ana Olenina inviting them to take part as FST professor hosts for Visions 2013.
Friday - compiled list of film blocks with links to the films for faculty viewing (for Josh and James to give to Chip and Glenn)
Monday - AD meeting; ran registration report, e-mailed Mariana Johnson about being time moderator for Conference Block 1
Tuesday - met with Matt and Channing to discuss: technical details regarding Facilities, meeting with Sandra Jackson again, and then when to do a tech run through.
Wednesday, March 13, 2013
Week Ending 3.12.13
Wednesday - PTO meeting, divied up the list of films that were not selected into four sections and each team members was assigned a section to send rejection letter to, discussed what's to come for the week ahead, 1 hour
Thursday - went to dat 90's partay ;)
Friday - updated the rejection letter template and uploaded to dropbox, sent out my section of rejection letters, 1.5 hour
SPRING BREAK
Monday - met with the A.D.s, discussed updates, spoke with Shannon to decide all of the co-moderators, then worked on guidelines for co-moderator emails 2.5 hrs
There were some other things I did, but unfortunately Spring Break is causing my mind not to remember them...If there imperative things for next year that need to be notated, I'll put them in my next blog.
Thursday - went to dat 90's partay ;)
Friday - updated the rejection letter template and uploaded to dropbox, sent out my section of rejection letters, 1.5 hour
SPRING BREAK
Monday - met with the A.D.s, discussed updates, spoke with Shannon to decide all of the co-moderators, then worked on guidelines for co-moderator emails 2.5 hrs
There were some other things I did, but unfortunately Spring Break is causing my mind not to remember them...If there imperative things for next year that need to be notated, I'll put them in my next blog.
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